Download WooCommerce Invoices: 3 Easy Steps

You can quickly download invoices in WooCommerce by using a reliable invoicing plugin like WebToffee’s WooCommerce PDF Invoices & Packing Slips plugin. Once installed, enable the automatic invoice generation feature so every order automatically gets an invoice. After activation, you can download WooCommerce invoices directly from your order page with a single click.

Every online purchase tells a story from the moment a customer places an order to the final confirmation that lands in their inbox. But there’s one element that ties every transaction together: WooCommerce invoice. Beyond being a simple document, it represents trust, transparency, and compliance.

Managing WooCommerce invoices becomes easier when you can download invoices from your store dashboard. It saves time, keeps financial records accurate, and ensures both you and your customers have quick access whenever needed.

Here, we’ll walk through why downloadable invoices matter and how you can set them up in just three easy steps using a simple invoice plugin.

Invoices are more than just paperwork. They’re essential records that hold value for both store owners and customers. Having the option to download WooCommerce invoices offers convenience, compliance, and control over business documentation. Let’s look at why this feature matters for both sides.

For business owners, downloadable invoices simplify financial management. They serve as clear records for bookkeeping and tax filing, making audits easier and more transparent. When WooCommerce invoices can be downloaded, you avoid manual document requests and maintain organized records for every transaction.

They also strengthen customer relationships. By providing downloadable WooCommerce invoices, you help customers access their order details anytime, which improves trust and satisfaction. Additionally, in situations involving legal or accounting verification, having quick access to downloaded WooCommerce invoices prevents unnecessary delays or disputes.

From a customer’s point of view, having a WooCommerce downloadable invoice is reassuring. It acts as proof of purchase, supports warranty claims, and makes returns or refunds straightforward. It also helps them track expenses and manage purchase histories more efficiently.

Downloadable WooCommerce invoices create transparency on both ends. They keep your business records consistent and empower customers to manage their own orders without hassle. Now that you know why they’re essential, let’s move on to how you can download invoices in WooCommerce in just three steps.

The simplest way to download invoices in WooCommerce is by using the WooCommerce PDF Invoices by WebToffee. It’s quick to set up, and once configured, you can generate, email, print, and download invoices without much effort. Here’s how you can do it:

Step 1: Install and Activate WebToffee PDF Invoices PluginPlugin

Start by installing the WooCommerce PDF Invoices & Packing Slips plugin from your WordPress dashboard. Once activated, the plugin automatically adds invoicing features under the Invoice/Packing settings menu. This plugin handles everything from creating invoices, packing slips, shipping labels to making them printable for store admins.

Step 2: Configure and Enable Automatic Invoice Generation

Note: First-time users are guided through a quick setup wizard. This wizard helps you add your store details, enable automated invoices, and set your preferred invoice numbering format. Once the initial setup is complete, you can fine-tune the settings manually.

Navigate to Invoice/Packing > Invoice > General. From here, enable automated invoice generation for new orders. 

• Turn on the Enable Invoice setting to activate invoice creation.
• Decide whether the document displays the order date or the invoice date.
• Pick the order statuses for which invoices should be created automatically.
• Select the email notifications that should include a PDF copy of the invoice. 
• Click Update Settings to apply the changes.

You can also customize invoice layout in the Customize tab. Once set up, every new order will automatically have an invoice generated and attached to the order details.

Step 3: Download Invoices from the Order Page

Once invoices are generated, they can be downloaded directly from your WooCommerce Orders page. Admins can download them in bulk or individually by opening a specific order.

Customers can also download their invoices from the My Account > Orders section with a simple click.

Sample of a WooCommerce Invoice

With these three steps, your WooCommerce store will have a smooth and reliable invoice download process for every order, making record management easier for both parties.

Beyond just the ability to generate invoices, the WebToffee invoice plugin offers several other features that make managing order documents effortless. These options help you automate, customize, and handle every step of your store’s documentation process with more accuracy. Other key features include:

• Invoices can be automatically attached to order confirmation emails. This saves time for both store owners and customers, ensuring no one has to manually search for or resend invoice files.
• The plugin supports UBL/XML e-invoices, helping you meet e-invoicing standards required for B2B transactions or tax compliance in certain regions.
• Include detailed tax breakdowns on your invoices, giving both you and your customers complete transparency over applied rates and total amounts.
• Personalize your invoice design using an intuitive visual or code editor, so every document aligns with your store’s branding. For more flexibility, you can use our PDF Invoice Customizer add-on, which offers advanced block-based customization options.
• Assign unique and sequential invoice numbers to maintain a clear record of all orders and simplify audit tracking.
• Whenever a refund is processed, a credit note is automatically generated and added to the refund email, keeping both records linked. (Pro)
• The plugin supports multiple languages and RTL formats, making invoices accessible and accurate for customers across different regions.
• Choose from ready-to-use WooCommerce invoice templates that can be customized to match your business identity.

Want to understand how these features compare with other invoicing plugins? See how WebToffee compares with YITH, Flexible Invoices and WPOvernight PDF Invoices.

Being able to download invoices in WooCommerce isn’t just a convenience; it’s a necessity for modern online stores. It keeps your business records accurate, simplifies audits, and builds credibility with customers who value easy access to their purchase details.

With the WebToffee WooCommerce PDF Invoices and Packing Slips plugin, you can set up automatic invoice generation, send them through email, and download them anytime with just a click. Whether you manage a handful of orders or hundreds every day, having downloadable invoices keeps your operations organized and compliant.

Thanks for reading!