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Interview Skills.pptx
- 1. INTERVIEW SKILLS Presented By Ms.Kiran R. Divekar Assistant Professor Sanjivani College of Pharmaceutical Education & Research, Kopargaon
- 2. Contents • Introduction • Purposeof Interview • Do’s of Interview • Dont’s of Interview • Giving Presentations • Dealing with Fears, • Planning your Presentation, • Structuring Your Presentation, • Delivering Your Presentation, • Techniques of Delivery
- 3. Introduction • Interview skillsmeans ability of oneself to interact with the interviewer & articulate your thoughts. • Widely used elective method. • It is face to face interaction between interviewee & interviewer. • If handled carefully, it can be powerful technique in having accurate information of the interviewee.
- 4. Definition • Definition byScott & others “An interview is purposeful exchange of ideas, the answering of questions & communication between two or more persons.” • Definition by Bingham & others “Conversation with a purpose.” • It can be also defined as attempt to secure maximum information from the candidate concerning his/her suitability for the job under consideration.
- 5. Purpose of Interview •Interview is a conversation in which you & an employer exchange information. • Objective of you (Candidate/Interviewee): To get an offer of a job. • Objective of Employer (Interviewer): To find out – • What you have (skills, abilities, basic knowledge) • Who you are (personality, character, interests) • Why you should be hired (you have what they are seeking for)
- 6. Do’s of Interview •Arrive in time • Dress appropriately • Act appropriately • If you are offered a hand to shake, then shake it, but don’t offer your own hand if nobody else seems interested • Engage with the interviewers • Smile, make eye contact, build up rapport • Answer all the questions asked
- 7. Dont’s of Interview •Don’t be afraid to blow up your own trumpet, however do not lie • Don’t be over-familiar or share too much information.
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- 11. A. Dealing withFear 1.Calm your inner critic 2. Making realistic improvements 3. Changing your focus (from you to audience) 4. Conquering nervousness
- 12. Remember Many PeopleFeel Nervous But Everyone Shows Their Nervousness, & That What Matters….
- 13. B. Implementing usefulStrategies Once you identify the ways you express your nervousness, you can use following techniques to steady your wobbly knees & calm your racing heartbeat. 1. Mental Strategies 2. Psychological Strategies 3. Physical Strategies
- 14. 1. Mental Strategies a.Prepare properly b. Conduct a dialogue i. Interact with the audience ii. Make eye contact, begin with the friendly face, once you feel comfortable focus on each person in small groups.
- 15. 2. Psychological Strategies a)Identify your fears Once you identify your fear ask these questions to yourself: i. Is this a rational fear? ii. If this is rational fear, what is the worst thing that could happen? iii. So what?
- 16. 2. Psychological Strategies b)Use visualization techniques: It is psychological process in which you prepare yourself c) Meet your audience d) Do your best e) Send positive message
- 17. 3. Physical Strategies Althoughnervousness is caused by a mental lack of confidence, the body responds as if it were being threatened physically. The solution on this is to find a way to control your body‘s physical reaction. The following methods will help you relax: 1. Progressive relaxation: It is a method of systematic tightening and loosening various muscles of your body until your entire body is in a relaxed state.
- 18. 3. Physical Strategies 2.Guided imagery: is a relaxation method which transports you mentally to a place which you associate with peace and restfulness 3. Moving about before and during the presentation relaxes your muscles. So get up out of your chair and walk around a bit, in a relaxed way 4. Breathe deeply and slowly while others are speaking or before you are introduced and called upon to begin your presentation. Then, walk confidently to the podium and begin speaking with energy
- 19. Planning your Presentationcont… • You will need to follow these steps to plan a successful presentation. 1. Brainstorm and outline: What's your topic? What do you know about the topic? What do you want your audience to know? 2. Research: Use research to support your argument, find examples and statistics, or to learn more about your topic. 3. Write an outline.
- 20. 4. Write adraft 5. Plan any visual aids such as PowerPoint or any activities you want your audience to participate in 6. Practice, practice, practice! Make sure your presentation is not too long, and edit it down as needed.
- 21. Presentation Structure This isthe usual flow of a presentation, which covers all the vital sections and is a good starting point for yours. Steps for the presentation: 1. Greet the audience and introduce yourself 2. Introduction 3. The main body of your talk 4. Conclusion 5. Thank the audience and invite questions
- 22. 1. Greet theaudience and introduce yourself: • Before you start delivering your talk, introduce yourself to the audience and clarify who you are and your relevant expertise. • It will help build an immediate relationship between you and the audience. • It gives you the chance to briefly clarify your expertise and why you are worth listening to. • This will help establish your ethos so the audience will trust you more and think you're credible.
- 23. 2. Introduction In theintroduction you need to explain the subject and purpose of your presentation whilst gaining the audience's interest and confidence. 1. Introduce your general topic 2. Explain your topic area 3. State the issues/challenges in this area you will be exploring
- 24. 4. State yourpresentation's purpose - this is the basis of your presentation so ensure that you provide a statement explaining how the topic will be treated, for example, "I will argue that…" or maybe you will "compare", "analyse", "evaluate", "describe" etc. 5. Provide a statement of what you're hoping the outcome of the presentation will be, for example, "I'm hoping this will be provide you with..." 6. Show a preview of the organisation of your presentation
- 25. 3. The mainbody of your talk: • The main body of your talk needs to meet the promises you made in the introduction. • Depending on the nature of your presentation, clearly segment the different topics you will be discussing, and then work your way through them one at a time. • It's important for everything to be organised logically for the audience to fully understand. • When planning your presentation write a list of main points you want to make and ask yourself "What I am telling the audience? What should they understand from this?" refining your answers this way will help you produce clear messages
- 26. • There aremany different ways to organise your main points, such as, by priority, theme, chronologically etc. Main points should be addressed one by one with supporting evidence and examples. Before moving on to the next point you should provide a mini-summary. Links should be clearly stated between ideas and you must make it clear when you're moving onto the next point. Allow time for people to take relevant notes and stick to the topics you have prepared beforehand rather than straying too far off topic.
- 27. 4. Conclusion: • Followthese steps: • Signal that it's nearly the end of your presentation, for example, "As we wrap up/as we wind down the talk…" • Restate the topic and purpose of your presentation - "In this speech I wanted to compare…" • Summarise the main points, including their implications and conclusions • Indicate what is next/a call to action/a thought-provoking takeaway • Move on to the last section
- 28. 5. Thank theaudience and invite questions: • Conclude your talk by thanking the audience for their time and invite them to ask any questions they may have. As mentioned earlier, personal circumstances will affect the structure of your presentation. • Many presenters prefer to make the Q&A session the key part of their talk and try to speed through the main body of the presentation. • This is totally fine, but it is still best to focus on delivering some sort of initial presentation to set the tone and topics for discussion in the Q&A.
- 29. Delivering the Presentation •Have you listened to charismatic speakers who gain and maintain the attention of the audience? • Have you also encountered speakers who quickly put an audience to sleep? • Experienced presenters learn to communicate effectively by using voice, gestures, and visual aids while trying to establishing a comfortable environment for the audience.
- 30. Focus on thesepoints while delivering the presentation: 1. Voice 2. Gestures 3. Visual Aids in Presentation 4. Establishing a Comfortable Environment
- 31. 1.Voice: Use the followingguidelines to develop an effective speaking voice: Alter the pitch (high and low) of your voice to prevent yourself from sounding monotone. Don't alter the pitch too much, however, because this may make you sound unnatural. Speak loudly enough to be heard by everyone in the room, but vary the volume of your voice to maintain interest and emphasize key points.
- 32. Stress certain wordsas another way to add emphasis. Typically when you stress a word, the pitch and the volume increase. Alter the rate at which you speak to maintain interest and add emphasis. Speak faster to show excitement and/or build suspense. Speak slower to show the importance of an idea. Pause after important ideas to allow the audience time to grasp them.
- 33. 2. Gestures: Use theguidelines below to help use gestures to your benefit: Maintain eye contact with members of the audience to keep their attention level high. Eye contact signals that you care about the audience and you are attuned to their needs. Also use eye contact to detect confusion or boredom so that you can then modify your approach. Use positive facial expressions such as smiles, expressive eyes, and looks of empathy and encouragement to communicate feelings and emotions. Stand naturally with your feet spread slightly apart and arms relaxed at your sides
- 34. • Minimize gestureslike pacing back and forth, rocking back and forth, playing with coins in your pocket, wringing your hands, and other types of fidgeting. These gestures not only signal that you are nervous, but they are distracting to the listener as well. • Use quick and energetic movements of your hands and arms to add expression to your talk. Maintain the attention of the audience by making your movements unpredictable.
- 35. 3. Visual Aidsin Presentation: • Visual aids can help you emphasize main ideas, illustrate a concept, or stimulate the interest of your listeners. • Use visual aids to emphasize important points and add interest to your presentation — don't put every word of your entire presentation on them. • Select the appropriate visual aid for the environment. It may be possible to pass visuals around to a small audience but in large groups you'll need to project them. • Give the visuals a consistent appearance including color and spacing. Start the text at the same place on each visual.
- 36. • Try toobserve the seven by seven rule: on an overhead slide have no more than seven lines and seven words per line. Similar rules would also pertain to flip charts, PowerPoint and other computer generated slides, and posters. • Use a simple typeface or font. Don't use more than two different typefaces, if possible. • Make sure the text is large enough for people in the back of the room to read. Letters on a flipchart should be at least 3 inches in height. For a projected overhead or slide, fonts between 20 and 48 points are customary. • Don't show visuals that conflict with what you're saying — this includes displaying them once you've moved beyond their content. 72 • Don't read the text that's on the visual, but do paraphrase and add to it.
- 37. 4. Establishing aComfortable Environment: • The guidelines that follow are intended to help you become aware of environmental factors that can affect the delivery of your presentation • Make sure the lighting is adequate. • Locate the temperature controls and regulate the temperature if necessary. If it is too warm or too cold, audience members will focus on their discomfort rather than on your presentation. • Conduct a test of any audiovisual equipment to ensure it's in working order. Have a backup plan in place just in case — whatever can go wrong, will go wrong at the worst possible time.
- 38. • Make adjustmentsto the setup of the room to ensure everyone in the audience will be able to see you. Make sure that everyone can see the visuals you plan to use. • If possible, practice your talk in the setting where you are scheduled to speak. This will not only help you determine what other factors you might have to overcome, but also make you feel more comfortable. If practicing in the room isn't possible, try to visit it prior to your presentation so you know what to expect. • When possible, greet members of the audience as they come into the room. Not only will this make them feel welcome and at ease, but it may also help reduce your nervousness. • Clean off any white boards or chalk boards that might distract the audience.
- 39. TEN effective presentationtechniques: • Focus on your audience – every presentation you do should be tailored to your listeners, this will keep them interested and engaged. What do you want your audience to think, feel and do? Plan how you will achieve this. • Keep your presentation slides simple – be as clear and concise as possible. Your listeners cannot concentrate on what you are saying if you have lots of text on slides. Try to use imagery to supplement what you are saying instead of text.
- 40. 1. Be passionateand emotive – humans are more interested when emotion is involved. Think about how you can make your presentation personal and relatable. 2. Practice, practice, practice – the saying is true, practice does make perfect and there is nothing worse than forgetting what you were going to say in your presentation. First practice aloud to yourself, then practice in front of your friends, family or colleagues. Then ask them for feedback, improve, and practice again. 3. Have an open and inviting body language – having an open body language shows you are confident and believe in what you are saying. Great presenters always perform with their hands open and palms facing towards the audience. Try this yourself, it helps the audience to connect with you better 4. Be passionate and emotive – humans are more interested when emotion is involved. Think about how you can make your presentation personal and relatable.
- 41. 5. Practice, practice,practice – the saying is true, practice does make perfect and there is nothing worse than forgetting what you were going to say in your presentation. First practice aloud to yourself, then practice in front of your friends, family or colleagues. Then ask them for feedback, improve, and practice again. 6. Have an open and inviting body language – having an open body language shows you are confident and believe in what you are saying. Great presenters always perform with their hands open and palms facing towards the audience. Try this yourself, it helps the audience to connect with you better 7. Smile and make eye contact – this shows you are friendly and builds rapport with the audience. It also helps keep you calm and concentrated as you will feel like you are talking to individuals rather than a room filled with people.
- 42. 8. Dress forthe occasion – check what the dress code is; if in doubt we would always advise you to dress smartly as this will look much better than being under-dressed. 9 Prevent getting sweat marks – there is nothing more embarrassing than getting sweat marks whilst presenting. Avoid this scenario 10. Don’t rush, keep your speech at a slow and steady pace – this is a common fault with presenters, it especially happens when people are nervous. Try to be aware of the pace you 74 are speaking at and speak slower than you think you need to; trust us this will be a perfect speed.