Hi @dynamek,
Thanks so much for reaching out.
The items you’re seeing in that field are WordPress capabilities, not user roles. To control who can view submission data, you’ll want to select the specific capability a user must have. WordPress provides a detailed breakdown of how roles and capabilities work here: https://wordpress.org/documentation/article/roles-and-capabilities/
For example, Administrators have the manage_options capability by default, so any role, built‑in or custom, that includes that capability will automatically have access to the data.
I hope this helps clarify things, and I’m here if you need anything else.
I’m not sure why this makes sense.
Why doesn’t the dropdown have Super Admin, Admin, Editor etc as the list? The list I have on one of my websites is way over 100 different things, including:
Switch Themes
Edit Themes
Activate Plugins
Edit Plugins
Edit Users
Edit Files
Manage Options
.
.
.
Read
Level 10
Level 9
Level 8
Level 7
.
.
.
Edit Others Pages
Edit Published Pages
Publish Pages
.
.
.
Install Themes
Update Core
List Users
Remove Users
.
.
.
Manage WooCommerce
.
.
.
Edit Private Yith Bookings
.
.
.
Publish Ywcbk-search-forms
.
.
.
Rank Math Sitemap
Rank Math 404 Monitor
Rank Math Link Builder
.
.
.
Manage Twitter Feed Options
Create Customers
Make it make sense, please!
Hi @dynamek,
Thanks for getting back to us, and apologies if this has been a bit confusing. To clarify: options such as Super Admin, Admin, Editor, and so on are WordPress user roles.
On the other hand, the list you’re seeing represents user capabilities. Capabilities are more granular than roles, for example, they define specific actions a user can perform within WordPress.
From the list you shared, it looks like you also have some custom capabilities, such as Rank Math 404 Monitor.
I hope this clears things up!
I understand it is a list of capabilities – by why?
It would make far more sense for ‘Can See Submission data’ to be a list of the roles as this is how users are added to the admin! The question asked here is ‘Who needs access to see the the email logs?’ Admin/Editor etc would be the answer… Do you see what I mean?
Hi @dynamek,
Thank you for sharing your perspective, we truly appreciate the feedback. You’ve raised an excellent point about how roles versus capabilities are presented, and I agree that having role‑based options would be very helpful.
I’ve added this as a feature request to our list for consideration as we plan the plugin’s roadmap.
We’re always looking for ways to improve the experience, and input like yours goes a long way in shaping future enhancements.
Thanks again for helping us make the plugin better!
