This directory contains working documents for integrating the Office Hours format into the Make WordPress Training Handbook.
The documents are drafts intended for review and discussion within the Training Team before being submitted as handbook contributions. They are maintained here during the pilot phase of Office Hours and will be proposed for inclusion in the official handbook after the pilot is evaluated.
Purpose: A complete process guide for anyone organizing, moderating, or taking notes at an Office Hours meeting.
Intended destination: A new handbook page under Training Team How-To Guides, titled Organizing Office Hours Meetings.
Covers:
- Planning the meeting (scheduling, agenda creation, Slack announcement)
- Running the meeting (Slack tags, meeting structure, after the call)
- Creating GitHub issues for action items
- Publishing the meeting notes (draft in the agenda issue, 48h correction window, blog post publication)
- Moderation and note-taking rotation guidelines
- Contingency procedures (low attendance, technical issues, Code of Conduct)
Purpose: A structured list of concrete additions and edits to existing handbook pages, so that the Office Hours format is consistently reflected across the handbook and no contradictions or gaps remain.
Covers the following existing pages:
| Handbook page | Change type |
|---|---|
| Hosting Training Team Meetings | Add Office Hours section; add Coffee Hours note |
| How to Write Meeting Agendas and Recap Posts | Add Office Hours agenda and recap section |
| How We Use GitHub | Add Office Hours Issues section |
| GitHub Labels (new page) | Create new sub-page under How We Use GitHub; document all labels including Office Hours label |
| Automated Workflows | Check and document Office Hours issue handling |
| Triaging Content Development Issues | Add triage note for Office Hours label |
| Validating and Applying Content Feedback | Add triage note for Office Hours label |
| Triaging Content Localization Issues | Add triage note for Office Hours label |
| Guidelines for Reviewing Content | Add optional cross-reference |
| New GitHub Project Board (new infrastructure) | Create official project board; migrate topic proposals and action items from personal board; document in handbook |
These documents are working drafts. They reflect the process as established during the Office Hours pilot phase, which started in April 2026 and is still running.
After the pilot evaluation, the plan is to:
- Propose Organizing Office Hours Meetings as a new handbook page via the standard handbook contribution process.
- Submit the proposed changes to existing pages for review by Team Reps and Admins.
- Transfer this repository into the official Training Team structures.