All notable changes to this project are documented in this file.

Format follows Keep a Changelog.

Updates based on the Office Hours meetings of June 27, July 26, August 22, and September 26, 2026. The pilot phase continues.

README.md

• What are the Office Hours? replaced with a short description of the format that can be linked for new contributors (who can join, what happens if no one can help, who moderates, where to find the Zoom link, what does not belong here).
• Pilot phase described as ongoing (started April 2026, no end date yet) instead of April to June 2026.
• Upcoming Meetings: reminder in #training on the Monday before each meeting.

handbook/Organizing Office Hours Meetings.md

• New section Scope of the Office Hours: purpose of the Tuesday meeting, Office Hours, TT-Admins meeting, and Coffee Hours; existing issues are only discussed if they belong to the current topic.
• Scheduling: times always in UTC; weekday test from October 2026 (avoid Mondays and Fridays).
• Role is called moderator, not host; not limited to Team Representatives.
• Topic selection: moderator presents three topics in the Tuesday meeting, the team chooses.
• Topic introduction: moderator decides who gives it (about 10 minutes), optional for simple topics.
• Announcements: Monday reminder added; 24h reminder optional.
• Backup note-taker; fallback rule if the next date cannot be set in the meeting.
• Recap: record the reasoning behind decisions, turn decisions into issues, new Recommendations part.
• Agenda issue title changed to Run and document Office Hours on [DATE], matching current practice.

handbook/Proposed Changes to Existing Handbook Pages.md

• Office Hours are held in addition to Coffee Hours, not instead of them.
• Hosting Office Hours introduction replaced with the short description from the README.
• Announcement and issue rules aligned with the process guide; agenda issue title updated.

templates/agenda.md

• Time in UTC only, with local time link.
• Fields for backup note-taker and topic introduction; checklist for topic selection and Monday reminder.
• Text template for the Monday reminder in #training.

templates/meeting-notes.md

• New Recommendations section; backup note-taker and open-date rule under Next Meeting.

CONTRIBUTING.md

• Agenda issue title updated; moderator role clarified.

• handbook/ directory with working documents for integrating Office Hours into the Make WordPress Training Handbook:
  • handbook/Organizing Office Hours Meetings.md – complete process guide covering planning, running the meeting, creating GitHub issues for action items, and publishing the recap. Intended as a draft for a new handbook page under Training Team How-To Guides.
  • handbook/Proposed Changes to Existing Handbook Pages.md – structured list of proposed additions and edits to nine existing handbook pages, plus a proposal for a new GitHub Labels page and a new GitHub Project board under WordPress/Learn.
  • handbook/README.md – directory overview with purpose, scope, and status of each document.

README.md

• Repository structure tree updated: notes/ removed, handbook/ and .github/ added with all contained files.
• Upcoming Meetings section: replaced hardcoded meeting date table with a reference to the Make WordPress Training homepage, where the next meeting date is always current.
• How Meeting Notes Work section: updated to reflect the new workflow (agenda as GitHub issue in WordPress/Learn, notes as comment on the agenda issue, 48h correction window before blog publication).
• New Handbook section added, linking to both handbook documents and handbook/README.md.

templates/agenda.md

• Header updated: replaced filename convention note with instructions for creating the agenda as a GitHub issue in WordPress/Learn; issue title convention Office Hours Agenda: [DATE]; apply the Office Hours label.

• Meeting structure revised from 4 blocks to 5 blocks with updated time allocations:

  Old	New
  Welcome & Introductions (00:00–05:00, 5 min)	Welcome & Onboarding (00:00–05:00, 5 min)
  Topic Overview (05:00–15:00, 10 min)	Brief Introductions (05:00–15:00, 10 min)
  Main Discussion (15:00–45:00, 30 min)	Topic Presentation (15:00–25:00, 10 min)
  Next Steps & Action Items (45:00–55:00, 10 min)	Open Discussion (25:00–50:00, 25 min)
  Open Q&A & Wrap-Up (55:00–60:00, 5 min)	Review, Next Steps & Wrap-Up (50:00–60:00, 10 min)

• Before the Meeting checklist updated: removed blog announcement post and old notes-file steps; added agenda issue creation in WordPress/Learn, Make WordPress meetings calendar entry, and sharing the agenda issue link in Slack.

• After the Meeting checklist updated: note-taker now posts draft notes as a comment on the agenda issue instead of creating a file in /notes/.

templates/meeting-notes.md

• Header updated: replaced filename convention note with a HOW TO USE THIS TEMPLATE block explaining that notes are posted as a comment on the agenda issue in WordPress/Learn, not saved as a file in this repository.
• Added Publish as field clarifying the comment-based workflow.
• Time fields changed from fixed placeholders to flexible [START]–[END] UTC.
• Platform field changed from hardcoded Zoom to flexible [Zoom / Jitsi / etc.].
• Status block rewritten: correction deadline is now inline in the notes header; correction instructions refer to the agenda issue instead of a file.
• Related links section added (agenda issue link, additional context links).
• Meeting Context section added: 2–4 sentence narrative introduction explaining the meeting's purpose and fit within the bigger picture.

CONTRIBUTING.md

• Review Meeting Notes section rewritten: the review process now points to the agenda issue in WordPress/Learn instead of files in /notes/. Instructions updated for commenting on a GitHub issue rather than inline file comments.
• Labels table updated: removed timezone-APAC and timezone-Americas labels (no assignment mechanism exists); added correction label for document correction issues.

.github/ISSUE_TEMPLATE/document-correction.md

• Example file path replaced with three realistic examples: agenda issue URL, published blog post URL, and a handbook file path.

.github/PULL_REQUEST_TEMPLATE.md

• Removed checklist item for meeting notes, agendas, and new documents (no longer stored as files in this repo).
• Added checklist item for handbook draft updates (/handbook/).
• Removed filename convention check (linked to the now-deleted notes/README.md).
• Added process guide consistency check referencing handbook/Organizing Office Hours Meetings.md.

• notes/ directory and all contained files:
  • notes/README.md – instructions for the old file-based notes workflow.
  • notes/2026-04-18-agenda.md – agenda file for Meeting 1 (April 18, 2026); superseded by the GitHub issue WordPress/Learn#3413.

Initial beta release. Launched for the first Office Hours meeting on April 18, 2026.

• README.md – project overview, repository structure, upcoming meetings table, how meeting notes work, resources.
• CONTRIBUTING.md – contributor guide covering topic proposals, note review, pull requests, issues, and GitHub labels.
• LICENSE – CC BY-SA 4.0.
• docs/proposal.md – full Office Hours proposal with community feedback, published on the Make WordPress Training blog on February 3, 2026.
• templates/agenda.md – reusable agenda template for moderators.
• templates/meeting-notes.md – reusable notes template for note-takers.
• notes/README.md – instructions for filing and publishing meeting notes.
• notes/2026-04-18-agenda.md – agenda for Meeting 1 (April 18, 2026).
• .github/ISSUE_TEMPLATE/topic-proposal.md – issue template for topic proposals.
• .github/ISSUE_TEMPLATE/document-correction.md – issue template for document corrections.
• .github/ISSUE_TEMPLATE/config.yml – issue template configuration.
• .github/PULL_REQUEST_TEMPLATE.md – pull request template.

This project follows a rolling versioning scheme during the pilot phase (April–June 2026). Breaking changes will be noted explicitly. Minor corrections and formatting fixes may not be logged individually.